Third Party Billing
The Student Accounts Office accepts authorizations from third party sponsors to invoice the sponsor directly for authorized charges of the sponsored student. A third party sponsor is an embassy, government agency, or private company that pays some or all of a student’s charges directly to GW. The payment cannot be contingent on academic performance, employee reimbursement, or any other condition. Please note that any portion of the student's bill not covered by the third party is due by the first day of the semester in order to avoid any late fees and interest. If a sponsor refuses to make payment, or if GW does not receive payment by the end of the semester, the charges will be reversed back to the student’s account and the student is responsible for remitting payment.
Students are required to email our office at [email protected] within 72 hours of any change to their course registration record that impacts third party billing or sponsor payments.
Third Party Billing will no longer accept authorizations or requests to invoice 529 plans, prepaid tuition programs, or outside scholarship organizations. Please contact your 529 plan, prepaid tuition program, or scholarship administrators for information on how to request to have disbursements sent to the University on your behalf.
For our military sponsored students and students utilizing veteran educational benefits, please ensure that your authorizations are submitted through the Third Party Billing portal AND emailed to [email protected]
As of the Spring 2025 semester, all sponsorship authorization documentation (TA vouchers, sponsorship letters, and financial guarantee documents) must be submitted through the Third Party Billing Portal. Sponsorship authorization documentation received by email will not be accepted.
- Authorization Requirements
Authorizations must be on sponsor letterhead and include:
- Sponsor name, email address, billing address, and telephone number
- Student’s name
- Student's GWid
- Dollar amount and definition of fees and charges to be paid
- The semester(s) authorized
- Authorization Deadlines
Authorizations are due prior to the first day of the semester, and will not be accepted after the last day of classes.
If authorizations cannot be processed by a sponsor prior to the first day of the semester, then the student is required to contact and make arrangements with Students Accounts prior to the first day of the semester.
- Late Third Party Authorization Fee
Failure to submit authorization letters by the published deadline may result in the assessment of a $100 late authorization fee per semester. If you are disputing these fees, please fill out the Late Third Party Authorization Fee Appeal form. Appeals must be received by our office within 60 days of these fees being assessed.
The student is also responsible for any late payment fees and finance charges accrued.
Third party sponsors will be invoiced in October, February and June, for the Fall, Spring and Summer semesters, respectively. The extension of credit by the university for an anticipated third party payment does not relieve a student from any financial responsibilities to the university. The student is responsible for any charges not paid by the sponsor.
Students seeking reimbursement from their employers should refer to Employer Reimbursement.